)I#c3RYZlg` p~ Timesheets or LAPERS will be managed through email as attachments to ensure employees will be paid for their remote work leave and hours worked. Its also good practice to ensure a, Managing Remote Teams Setting Expectations, Behaviors, and Habits, 13 Tips for Leading and Managing Remote Teams, Top 15 Tips to Effectively Manage Remote Employees, Checklist: How to Support Parents Returning to the Workplace. The universitys policy process has recently changed. The employees completed work product is the indicator of success, rather than direct observation. UCF-3.0124 Discipline and Termination for Cause of Non-Unit Faculty and A&P Staff Members Proactively contact each other to confirm how you will communicate if employees are working remotely. What events or meetings are scheduled during the time in which the temporary remote working arrangement would be in place? We recognize the value of some of our virtual services, and flexibility may mean flexible hours and workdays to support our students and faculty better by continuing to offer them. 3-302.2 Printing Services UCF will continue some of our pandemic response measures into the summer. This date is a few days before the start of Summer B, when we will be further expanding in-person activities, and well in advance of our normal mix of in-person and online classes this fall. Can I get COVID-19 from the vaccine? hWmO8+ZqvKJ} -BJoT:Uy j d&r Q!Qh`,?V rI"\Z|.DH- *For Fall 2021 housing move in, students were required to take a COVID-19 test depending on the result of their COVID self-checker and an additional health screening. If you have questions, contact your department/division HIPAA officer or HR Lead. Its up to you to figure our what desk arrangement works best for you. Identify technology tools employees use in their daily work and determine whether the resources will be accessible when working from home. In this guide, we will sharea remote work . What circumstances require on-site attendance? 1. Review technology needs and resources. TIP: Using a desk lamp can help prevent headaches. 2}N>/E0/iDZ[C $(AKvDGLg{ We all thank you for all you do to support our students and faculty, one another and our core mission. The following checklist will help you establish a foundation for effective remote working, continued productivity, and service to the University community. Stay up-to-date on the latest information. How long can a Remote Work Arrangement remain in effect? UCF ITis an operating unit within theOffice of the Provost and Academic Affairsat the University of Central Florida. It is critical for our students that we are prepared to welcome them back and provide the in-person services that contribute so much to their success. Will I still have to follow COVID precautions once I get vaccinated? Information on how to do that is available at http://www.policies.ucf.edu/subscribe/subscribe.asp and http://regulations.ucf.edu/subscribe/index.html. 4. While COVID-19 is still present, the combination of natural infection, vaccination and effective treatments have made the virus more manageable, similar to a cold or seasonal flu. 4365 Andromeda Loop N. Further, where a department establishes a rotating remote work schedule involving multiple employees, regular rotations under that schedule will suffice to provide notice to the employee of changes to the remote work arrangement. Know your rights and responsibilities concerning the proper and ethical use of technology on campus by reading the Information Security Policies and Standards. Remote working can be confused with flex work. Specifically, we expect all staff members either to return to their pre-COVID schedules and on-campus workspaces by June 23, or by then have in placean approvedalternative work arrangementthat followsUCFs Remote Work Arrangement Policy. Such locations may include, but are not necessarily limited to, employees' homes or approved satellite offices. Part-Time Employee. Michael D. Johnson, Ph.D. We appreciate all of the hard work by our faculty and staff to prepare UCF to operate more aligned with the way we did before the pandemic starting in Summer B. These currently are given at the Student Health Center. Consider testing if you may have COVID-19 symptoms. COVID-19 Emergency Remote Work Agreement Please forward completed form to UCF Human Resources Leave of Absence via email (loaandworkcomp@ucf.edu) or secure eFax (407-882-9023). Your personal privacy matters too, so see if there is anything around you that you would not want visible during a video conference with your boss or colleague. Which factors should departments/units consider when determining if remote work arrangements are possible or suitable for the department/unit? Release or destruction of any records should only be done at the central workplace according to statute and regulation. ?n(w|PcvC,E|P~xd:x=w^iePh {Z+KQ$AhI2: mA#2.t )+ Many of UCFs pandemic precautions, including regular updates to this website, ended with the Spring 2022 semester. Changes or discontinuation of the remote work arrangement must also be submitted to Human Resources. Learn about phishing, spam, protecting data and your identity. Employees must followsecurity procedures established by the Universityto ensure the protection, security, and confidentiality of University information and data. ~LCc'PAE ]e7Kbd{'*KLP]T#bb'TxX#J74 You must submit a newRemote Work Arrangement Requestto continue the arrangement. hdO@7C!N ). MmA%blQ%02r7kP]'v 7tG&L49_T^uXX3lp JUZs3L"rKFk)z_`N4i$)iE0M"$^5 .Wn6Hk5P~#MhpFMtj5s3x}:QFtAA:'Q"Gk SUwpo@u/^z3 331 0 obj <>stream endstream endobj 343 0 obj <>stream Employees must verify with their supervisors that the remote workplace meets the safety checklist requirements listed on the Remote Work Request Form: Step 1:Employee makes request for remote work arrangement. Learn more about what you can do to stay secure online. Remote working is an option for employees when working arrangements benefit both the organization and employees, are in line with UCFs mission and guiding principles, resources can accommodate the requests and supervisory discretion allows for the employees to work from a remote workspace. Working remotely presents an opportunity for supervisors to become better managers. By focusing on the employees work product, supervisors will improve their organizational abilities and their own skill in managing by objectives. UCF-3.036 Grievance Procedure for Non-Unit Faculty Employees You should remain capable of reporting to work if your presence is requested by your supervisor. Eliminate distractions 3 This date is a few days before the upcoming Summer B academic term, when we are expanding our classroom capacities leading up to a return to full on-campus class schedules in the fall. We have learned so much about how to reduce the spread of virus and protect ourselves and those around us during the past two years. c`gT0 ' Federal legislation is helping to address students unmet financial and health needs due to the impact of the pandemic. We encourage supervisors and managers and their employees to have direct conversations about what this means for them and their areas. Revised 03/23/2023 Q: What is the difference between remote work and out-of-state employment? Do I have to come in? Remote Work Arrangements EP-20-6.1 View PDF Policy Administration 2-001.5 University Policy Development View PDF Human Resources and Employee Benefits 2-002.3 University Holidays View PDF 2-011 Vice President and Non-Faculty Emeritus Status View PDF 3-001.3 University Benefits for Retired Employees View PDF 3-002.3 Salary Overpayment Penalty Instead of focusing on how many hours your employees are working, re-emphasize a focus on measuring results and reaching objectivesregardless of work arrangement. Background Investigations Lighting Position the keyboard directly in front of your body and adjust it so your wrists, elbows and shoulders are in a neutral position. Students, faculty and staff should stay home if they are sick. Visit the CDCs COVID-19 website for the latest information. endstream endobj 35 0 obj <> endobj 36 0 obj <> endobj 37 0 obj <>stream @ DHp%3E2#0YE^:RLDU From what to include in your hurricane kit to how to stay informed on updates from the university, heres what you should know. Our mission is to support our Students, faculty, and staff in achieving their teaching, learning, research and service objectives by: Providing innovative technology solutions and services. Questions and concerns may also be forwarded to loaandworkcomp@ucf.edu. Are there cross-training opportunities to identify backup employees who can do critical work within or between departments? Where can I go for more information? Service Hours of Operation. "P$b eC`!J18L T`Jbk H`2 qfs _Xba:ErrW* vq8DgrgT^(u/s? Ensure your electrical equipment is free of recognized hazards that could cause physical harm and that your electrical system allows for grounding of electrical equipment. Students attend classes and live on campus, making it important that many services be offered in-person and on campus. Return to Normal Operations Announcement (May 25, 2021) ucf.edu/coronavirus/ucfs-return-to-normal-operations UCF's New Remote Work Arrangements Policy What are ways to reduce any identified impacts? Supervisor reviews the request and applies the Remote Work Arrangement Program Manual, Remote Work Arrangements Policy, and Supervisors Guide to Remote Work Arrangements. Work performed at the remote workplace is considered official UCF business. Additional information can be found within the UCF Faculty and Staff Guide for Working Remotely. Others involved tests done in Orange County but not at UCF and the individuals were later identified as students. OFCCP Pay Transparency Nondiscrimination Provision (English/Spanish) Students should notify their faculty members as soon as possible if they are sick or test positive for COVID-19 and need to stay home from face-to-face classes. However, we encourage supervisors to speak with their student employees about their departments plans and what they mean for student employees. hU[O0+~:_b"J-`Ph >rOsuPd\_$HE' IdD8Qp|N9MLf4 4\4+4lLN16R0jJ~dEANLMV9Zs]1EKC8ckw5-ef6x4j,yhJMGMRkOL|I/ Ensuring your workspace is properly equipped provides a safe and effective work environment. For more information and a list of roles that may not be eligible, see the Eligibility section in the Remote Working ArrangementsPolicy EP-20-6. f,!K2ftYQf6W2Y?thM;UVrPu1zj?Lizt>j{EkX31,)V9n5SPh4zw^Ud-i1c$F`dl'e]/`O'`\lr/[$#ZW_7-."S\lx@lf)s[G[:#o#ZZ@z%l09H|R;Y: Caution needs to be taken when dealing with personal health information and HIPAA matters while working from home or another off-site location. _R=Q=U/]vm#$1?%@7l;!w-x 9EeBTutHdQTJ3CSO{zGh(% Maintain team meetings and one-to-one check-ins, altering the schedule if needed to accommodate alternative schedules that have been approved. Positive move-in tests are included in the Student Health Services and Student Self-Reports categories. E-Verify Any such arrangements require the approval of an employees dean, director or department head. endstream endobj 39 0 obj <>stream 4000 Central Florida Blvd. Stay up-to-date with the best common queried ask about the coronavirus by UCF students, ability, parents and more. This article will provide steps on setting up your VPN connection. UCF Moving to Remote Work for Most Employees Starting This Week More information from Human Resources about implementing remote work will be shared tomorrow. Remote Work Policy. If you lost your CDC COVID-19 Vaccination card or dont have a copy, contact your vaccination provider directly. h0V0Pw/+Q0L)0 Full staffing also will facilitateour expansion of classroom capacities. All employees are expected to return to their pre-COVID schedules and their on-campus workspace by June 23, or by that date have in place an approved alternative work arrangement that followsUCFs Remote Work Arrangements policy. Continue home isolation until youve consulted with your healthcare provider about returning to campus, Self-reported Faculty/Staff Positive Tests, UCF alumnus Darin Edwards, director of immunology at Moderna, a location in your community or close to home, New Study Shows People Are Willing to Start Cycling More Post-COVID-19 Pandemic, UCF Researchers Receive Patent for COVID-Killing Nano-Coating, UCF Researchers Prove that COVID Disinfectant Works in Latest Research Paper. Factors that may impact the availability of Hybrid/Remote Work options are: The remote work policy outlines the guidelines under which employees can work remotely as well as their responsibilities. 91io)(6{a(vi(l\eZj%2TQ)R|{Y[:bZ],5? Pets often need a closed door to keep them away, and you might need headphones to block the noise. 10 hrs/wk, $12-14.50/hr. Students will be expected to make up classwork, the same as a student who falls ill from the flu or other illness. Starting June 23, UCF will begin operating more aligned with the way we did before the pandemic. Q&A: UCFs Return to Normal Operations and Remote Work Options, UCF Policy EP-20-6- Remote Work Arrangements, Remote Working Arrangement Program Manual, UCF ITFaculty and Staff Guide for Working Remotely. A safe and productive remote work arrangement needs yes on all the survey/checklist questions. Leave Administration manages requests for Leave of Absence, Workers' Compensation, UCF Sick Leave Pool hours, and Remote Work Arrangements while maintaining compliance with the Family and Medical Leave Act and all other relevant employee policies. You should keep your supervisor informed about your health status and decide together whether you are well enough to work remotely or need to use accrued leave to cover any hours not worked. This sample Employee Remote Work Policy template is ready to be tailored to your company's needs and should be considered a starting point for setting up your . Temperature and ventilation are additional factors to keep in mind. It is critical for our students that we are prepared to welcome them back, as we know our campus vibrancy benefits their success. Students, faculty and staff who received their vaccine from Student Health Services can stop by the Health Center and ask to speak with a Nurse Facilitator for assistance. Employment is defined as any work performed or service rendered for money, tuition, fees, supplies, room, food, or any other benefit. Florida & Federal Employment Notices (English/Spanish), UCF IT UCF Virtual Private Network (VPN) Access page, 12201 Research Parkway, Suite 200 Orlando, FL 32826, OFCCP Pay Transparency Nondiscrimination Provision (English/Spanish), Florida & Federal Employment Notices (English/Spanish), Confirm that employees know how to set up call forwarding and how to access their voicemail from home, if available. Email: [emailprotected] Not all employees will have the opportunity to work remotely given their roles and responsibilities, including the need for on-campus, in-person interactions. You can view the policy here:EP-20-6 POLICY REMOTE WORK. If you normally make daily rounds to visit employees at their desks, you can give them a call during this period. IntegrityStar July 2016 These include making hand sanitizer and masks available and continuing our wastewater and genomic testing surveillance. Stay isolated until five days after a positive test and until any symptoms have improved. Remote work works best when employees and supervisors communicate clearly about expectations. Two, it makes the "how" of. The I-9 Form is a federal form maintained and enforced by the United States Citizenship and Immigration Services (USCIS). Some of the cases involve positive tests from students from counties throughout Florida that were reported to Orange County. Remote work is an arrangement in which some work is performed from home or another approved off-site location with the universitys approval. In addition, employees are expected to reside within commuting distance to their assigned NYU work location unless otherwise approved through University Human Resources. Some positions require the employee to physically be on campus to perform essential job duties and to maintain continuity of operations, and therefore, may not be eligible for remote work. Orlando, FL 32816-0001 Communicate with your supervisor and/or colleagues if you think your telecommuting plan needs to be adjusted. COVID-19 Emergency Remote Work Agreement Stay connected It is the responsibility of the student to ensure the type of employment they plan to . hX}W+ikrbTrs FkO?-EBBAJ"*"*\vH!SA*^Ie9|CV*(T,RiaR{v5ZwR%Ma*c.mDlO>G? v We recognize the value of some of our virtual services, and flexibility may mean flexible hours and workdays to support our students and faculty better by continuing to offer them. DEFINITIONS Remote Work: Defined as work and transportation alternatives that substitute home-to-work commuting with the option of working at a home-based office location while meeting the business needs of the University. Yes. NRA Employment Together we will make UCF an even better version of itself and become the worlds top metropolitan research university. If you become ill or test positive, you should isolate and avoid contact with others. Florida & Federal Employment Notices (English/Spanish), Must possess productive and organized work habits to successfully work independently, Must have both strong verbal and written communication skills and open communication lines with supervisor and colleagues, Must be able to adhere to assigned work hours and manage their own schedule, Must comply fully with the universitys attendance and time recording procedures and will accurately report and record all working hours, Positions that require in-person interactions with students, visitors, customers, and fellow employees may not be suitable for remote work, or the remote work arrangement proposed allows the employee to fulfill their responsibilities with regard to such interactions, Regardless of work location, an employees responsibility is to fulfill their job responsibilities, perform at expected levels, and follow all UCF regulations, policies, and standards pertaining to their job without disrupting the productivity of the unit, Work performed remotely should produce the output needed to successfully perform the role efficiently and effectively in a self-directed manner, Temperature, ventilation, lighting, and noise levels are adequate for maintaining a work location, Electrical equipment is free of recognized hazards that could cause physical harm and electrical system allows for grounding of electrical equipment, Remote workplace is free of any obstructions that could restrict visibility and movement, The university may provide equipment such as computers, laptops, tablets, printers, communication devices, and software needed to perform the employees work assignments. Full-time remote work will be allowed only in rare situations, and only with approval of the Provost or appropriate vice president. Remote Workplace. Not all employees will have the opportunity to work remotely given their roles and responsibilities, including the need for on-campus, in-person interactions. htMo0eJ]$RiC*Uisnv_H! VPNs can also allow you to safely connect to a remote network of computers as if you are there. Be clear about your expectations with employees for maintaining their current work schedule or if you are open to flexible scheduling based on employee needs. UCF has determined that these cases were not previously self-reported, and we are updating our dashboard to ensure accurate and transparent reporting. 34 0 obj <> endobj Ideally, youll have space for a traditional desk where you can create an ergonomically correct workstation. No, not without Provost or Vice President approval. Home can mean pets, children or a favorite hobby are only a few feet away. Make a communication and accountability plan. *Following additional data analysis, the Florida Department of Health in Orange County has informed UCF of 33 student cases that were reported to the Health Department between March 19 and April 4. In cases where an employee or student does not disclose that they tested positive, the university would not have any way of knowing about the case and it would not be included in these totals. rXnI d^Vo )DalaHk* RO=+G+|CS,".Ri2w68?QNdd}9^MN7k-u#:}hy 6ChyeWajG$[Rz7rks5.A2^k5^/R;3x=14W2qxl-0-{G|v<61V/-bU)R@x:h\D[:umCA c}+8(0'n]za_5-..T@%Whn[njSA$yTbfS}XN6/;Rc5=%pm0b~ 5iC7S=dD MpYd'5+qK,jGaqMD'T University of Central Florida, (From tests ordered by Student Health Services. Supervisors should tell employees how often they should send updates on work plan progress and what those updates should include. Only the Provost or appropriate Vice President can make an exception to the in-state residence requirement. Comments will be provided to the committee and the initiating and responsible authority for consideration. Discussion may be needed using the form and any other resources. As such, student- or employee-facing departments are required to maintain an appropriate level of staffing at the campus work location. *Following additional data analysis, the Florida Department of Health in Orange County has informed UCF of 28 student cases involving tests conducted from April 6 through 17 that were later reported to the Health Department. Who We Are UCF IT is an operating unit within the Office of the Provost and Academic Affairs at the University of Central Florida. *Please note that the next update will be Monday, January 3, 2022. UCF regulations are online as well at http://regulations.ucf.edu/. Instructors, lecturers, assistant and associate professors and professors will return to pre-COVID schedules beginning in Summer B if they are teaching a face-to-face course during that term or August 8 if they are teaching in the fall. The universitys. OPS employees should continue to work, as long as there is work available, as agreed to by department/college head and HR lead.
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